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2.2. Event Calendars

All users are encouraged to add their events to the School's online web calendars in order to:


Events could include:


Event calendars can be created for: programs, departments, centers and initiatives, student clubs




The School is currently using the University's Event Calendar system (http://events.uconn.edu) for submitting, maintaining and advertising the School's events. The UConn Event Calendar system is a free calendaring tool for any University of Connecticut program, department or group.


This tool:




Request a Calendar

In order to have your calendar displayed on the School's website and also have events submitted to the Office of Communications, please contact communications@business.uconn.edu to request a new calendar before contacting the University Events Calendar.


Removing a Calendar

If you have a calendar listed above but no longer use or wish to use an event calendar for your website, contact communications@business.uconn.edu to request deletion. 


Also, if a calendar is not used for a year, that calendar may be deleted by UITS.




1. Go to http://events.uconn.edu

2. Click on Submit Event

3. Log-in using your NetID (Find your NetID)

4. Fill out all event details.

Please see the Submitting Events Guide. Other details are below:

5. Submit Event

When you fill out this form, the event will send an email to the Admin and Managers of the selected calendars. The Admin/Manager will then have to approve that event before it appears anywhere.



Events that are NOT open to a general audience

All events regardless of audience should be posted to the calendar. This includes:


When posting a closed event, it is very important to clearly who the audience is (e.g. "This event is by invitation only. Please contact ____ for more details.").  You may wish to withhold certain details (e.g. specific location, registration page link).


By posting your event to the calendar, you are not inviting people reading the calendar to the event. You are just advertising that the event is happening.    This serves to:




Only admin/managers of the primary calendar for that event can edit that event.


If you are an admin/manager of event's primary calendar, just log-in to the Control Panel, choose your calendar and event and edit it. The edits will be automatically approved on your calendar.


If you are not an admin/manager for the event's primary calendar, contact the admin for the primary calendar to request changes. A list of admins can be found at:  http://web2.uconn.edu/wdlcalendar/index.php/adminlist

The edits will show on all instances where that calendar is displayed.


The edited event will need to be re-approved by the calendars it is submitted to before it is displayed again.




It is appropriate to post a deadline as an event on the calendar. For example: Last day to submit a form, Scholarship Application Deadline, etc.


However, the calendar should not be used to promote events or deadlines.  For example, if a scholarship  deadline is in a month, it is not appropriate to submit an event each week to promote that scholarship.  The appropriate use of the calendar would be to post an event on the actual deadline date.


If you would like to promote a news item or marketing piece, please contact the School's Office of Communication at communications@business.uconn.edu for best practices.




Although adding an event to the calendar system does in essence promote and market that event, calendar items should not be used as a promotion or marketing item as is. Calendar items should reference an actual event being held on that date. E.g. a correct calendar item would be "Seminar on How to Use LinkedIn for Business" and not "Join our LinkedIn Group!"


If you would like to promote a news item or marketing piece, please contact the School's Office of Communication at communications@business.uconn.edu for best practices.




Should I submit my event to other calendars?

Submitting your event to other calendars contributes to the cross-promotion of that event.  Other often used secondary calendars include:

You are limited to up to five calendars in addition to the primary calendar.


I submitted an event, but it doesn't appear on the website. Why?

When an event is submitted, the admin/manager of that calendar must approve it before it gets added.  If you have just edited an event, that event must go through the approval process again before it is added.


Does the event calendar also provide event planning and management tools?

No, the event calendar is only a place to promote your event. Other details, such as reserving the room or taking event registrants is not handled in this system.


My direct link to the calendar is displaying the wrong month. Why?

The URL system for linking directly to a calendar is clunky – it will automatically link to the week/month displayed when you grabbed the URL.  If you are using a direct link to the calendar, you will need to change the URL periodically to reflect the right month/week. This may change in the future.


What happens if the calendar doesn't get used?

Use it or lose it!  Every year, UITS will look over calendar activity. Those that do not have any activity may be removed.


Who is the admin for ______ calendar?

You can view a contact list for all calendar administrators at http://web2.uconn.edu/wdlcalendar/index.php/adminlist.


I have other questions; what other resources are available to me?

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